Differences between Outlook and Gmail versions
A detailed comparison of the two Shared Email Templates editions: for Gmail and for Microsoft Outlook, a partner’s app that lives at email-templates.app (opens in a new tab).
Main features
| Shared Email Templates for Outlook | Shared Email Templates for Gmail | |
|---|---|---|
| What’s Shared Email Templates? | An app for classic Outlook for Windows, new Outlook for Windows, Outlook for Mac, Outlook on the web | A browser extension for Google Chrome and Microsoft Edge that works with Gmail |
| Creating email templates from scratch | ✔ | ✔ |
| Creating email templates from selected text | ✔ | |
| Sharing email templates | ✔ | ✔ |
| Templates for appointments and meetings | ✔ | ✔ |
| Template shortcuts (##) | ✔ | ✔ |
| Attachments | ✔ | ✔ |
| Pictures | ✔ | ✔ |
| Auto-fillable fields | ✔ | ✔ |
| Interactive fillable fields | ✔ | ✔ |
| Buttons in templates | ✔ | ✔ |
| Insert-if sections (conditions) | ✔ | ✔ |
| Simple datasets | ✔ | ✔ |
| Worksheet-based datasets | Excel | Google Sheets |
| Signatures | ✔ | ✔ |
| Mail Merge | ✔ | |
| Templates export / import / backup | ✔ | ✔ |
Account
| Shared Email Templates for Outlook | Shared Email Templates for Gmail | |
|---|---|---|
| Sign-up / sign-in with email address | ✔ | |
| Sign-up / sign-in with Microsoft | ✔ | |
| Sign-up / sign-in with Google | ✔ | |
| Users management | ✔ | ✔ |
| Users import from Directory | Azure Active Directory | Google Workspace Directory |
| Users import from CSV | ✔ | |
| Teams management | ✔ | ✔ |
| Encrypted teams | ✔ | ✔ |
| Disabling personal templates for users | ✔ | ✔ |
| Disabling Signatures for users | ✔ | ✔ |
| Disabling Mail Merge for users | ✔ | |
| Subscriptions management | ✔ | ✔ |
| Single sign-on (SSO) for OneDrive and SharePoint | ✔ |
Macros
| Shared Email Templates for Outlook | Shared Email Templates for Gmail | |
|---|---|---|
| What to enter | ✔ | ✔ |
| Fill To / Cc / Bcc / Subject | ✔ | ✔ |
| Fill Location | ✔ | |
| Add to To / Cc / Bcc / Subject | ✔ | ✔ |
| Add to Location | ✔ | |
| Attach from URL | ✔ | ✔ |
| Attach file from OneDrive / all files from OneDrive folder | ✔ | |
| Attach file from SharePoint / all files from SharePoint folder | ✔ | |
| Attach file from Google Drive / all files from Google Drive folder | ✔ | |
| Attach from dataset | ✔ | ✔ |
| What to attach | ✔ | ✔ |
| Insert picture from URL | ✔ | ✔ |
| Insert picture from OneDrive / SharePoint | ✔ | |
| Insert picture from Google Drive | ✔ | |
| Insert picture from property | ✔ | ✔ |
| Insert user’s photo from Azure AD | ✔ | |
| Insert Subject / To / Cc / Bcc | ✔ | ✔ |
| Insert date | ✔ | ✔ |
| Insert time | ✔ | ✔ |
| Insert dataset value | ✔ | ✔ |
| Insert mailbox property | ✔ | ✔ |
| Insert user property | ✔ | ✔ |
| Insert team property | ✔ | ✔ |
| Insert company account property | ✔ | ✔ |
| Insert Azure AD property | ✔ | |
| Insert link | ✔ | ✔ |
| Insert link to OneDrive / SharePoint file | ✔ | |
| Insert link to Google Drive file | ✔ | |
| Insert greeting | ✔ | ✔ |
| Insert random phrase | ✔ | ✔ |
| Insert signature | ✔ | ✔ |
| Insert recipient first / last / full name | ✔ | ✔ |
| Insert email address(es) from To / To and Cc | ✔ | ✔ |
| Insert sender first / last / full name | ✔ | ✔ |
| Insert Location | ✔ | |
| Insert text | ✔ | ✔ |
| RegexExtract | ✔ | ✔ |
| RegexMatch | ✔ | ✔ |
| Insert merge field | ✔ | |
| Disable if | ✔ | ✔ |
| Note | ✔ | ✔ |
| Clear | ✔ | ✔ |
| Nested macros | ✔ | ✔ |