Shared Email Templatesextension for Gmail
Add to Gmail

Create and edit a template

Create a template in the Shared Email Templates pane in Gmail, edit it there or in a browser tab, and make it smart with macros and fillable fields.

Write a template once in the Gmail pane, then change it whenever you need to.

Create a template

  1. 1.

    Open the Shared Email Templates pane in Gmail and click New Template.

    Opening the Shared Email Templates pane and clicking the New Template button in Gmail.
  2. 2.

    Type or paste your text into the editor.

    Typing or pasting message content into the template editor within the Gmail sidebar.

Note

Creating templates from drafts is available only in Outlook for now.

Edit a template

To change a saved template later, select it and click Edit.

Selecting a saved template and clicking the Edit button to modify its content.

The editor lets you:

  • Insert macros and fill in message fields
  • Attach files and add pictures
  • Add buttons, tables and shortcuts
  • Pick a signature or clear formatting
  • Add and remove links
  • View the HTML source

Edit in the browser

Need more room? Click the three dots at the bottom of the pane and choose Open in the browser.

Clicking the three dots in the sidebar to open the template editor in a browser tab.

Make it smart

Click Insert macro to add placeholders and custom fields.

Clicking the Insert macro icon to add dynamic placeholders or custom fields to a template.

Dropdowns, date pickers and data from Google Sheets tailor each message, and greetings are personalized automatically. Save the template when you’re done.

Using interactive dropdowns, date pickers, and Google Sheets data to personalize email messages.

See also